Last updated on: 05.12.2024
We place great importance on ensuring that the handling of personal data is transparent. This privacy policy explains which personal data we collect, for what purpose, and to whom we may disclose it. To maintain a high level of transparency, this privacy policy is regularly reviewed and updated.
1. Services We Use
- Google My Business
- Adobe Fonts
- Google Maps
- Vimeo
- YouTube
- WordPress
2. Contact Information
If you have questions or concerns regarding the protection of your data, you can reach us anytime via email at welcome@filmcommission.swiss. The responsible party for data processing through this website is:
Switzerland Film Commissions
Zinggstrasse 16
3007 Bern
Switzerland
Dino Malacarne
welcome@filmcommission.swiss
3. General Principles
3.1 What data do we collect from you and from whom do we receive it?
We primarily process personal data that you provide to us or that we collect while operating our website. In some cases, we may receive personal data about you from third parties. These may include:
- Personal details (e.g., name, address, birthdate, etc.);
- Contact information (e.g., mobile number, email address, etc.);
- Financial information (e.g., account details);
- Online identifiers (e.g., cookie ID, IP addresses);
- Location and traffic data;
- Audio and visual recordings;
- Particularly sensitive data (e.g., biometric data or health information).
3.2 Under what circumstances do we process your data?
We handle your data confidentially and in accordance with the purposes outlined in this privacy policy. We strive for transparent and proportionate data processing.
If, exceptionally, we are unable to comply with these principles, the data processing may still be lawful due to a justification, such as:
- Your consent;
- The performance of a contract or pre-contractual measures;
- Our legitimate interests, provided that your interests do not override them.
3.3 How can you withdraw your consent?
If you have given us consent to process your personal data for specific purposes, we process your data within the scope of that consent unless we have another justification.
You may withdraw your consent at any time by sending an email to the address listed in the imprint. Previously completed data processing activities are not affected by this withdrawal.
3.4 When might we share your data with third parties?
a. General Principle
We may need to use the services of third parties or affiliated companies and assign them to process your data (so-called processors). Categories of recipients include:
- Accounting, fiduciary, and auditing firms;
- Consulting companies (e.g., legal, tax advice);
- IT service providers (e.g., web hosting, support, cloud services, website design);
- Payment service providers;
- Providers of tracking, conversion, and advertising services.
We ensure that these third parties and affiliated companies comply with data protection requirements and treat your personal data confidentially.
In certain cases, we may also be required to disclose your personal data to authorities.
b. Visiting Our Social Media Channels
Our website may include links to our social media channels, which are visible (typically through respective icons). Clicking on these icons will redirect you to our social media channels.
Social media providers may learn that you accessed their platform from our website. These providers may use the collected data for their purposes. We do not have any knowledge of the transmitted data content or its use by the operators.
c. Transfer Abroad
As part of our processing activities, your personal data may be transmitted to companies abroad. These companies are obligated to adhere to the same data protection requirements as we are. Transfers may occur globally.
If the level of data protection does not match that of Switzerland, we conduct a prior risk assessment and ensure contractual safeguards to guarantee equivalent protection (e.g., via the new EU Commission Standard Contractual Clauses or other legally mandated measures). If our risk assessment is negative, we implement additional technical measures to protect your data. You can access the EU Commission’s Standard Contractual Clauses here: EU SCCs.
3.5 How long do we retain your data?
We only retain personal data for as long as necessary to fulfill the purposes for which it was collected.
Data collected during your visit to our website is stored for 12 months, except for analytics and tracking data, which may be retained longer.
Contractual data is stored longer due to legal obligations, including retaining business communications, contracts, and accounting records for up to 10 years. These data are locked once no longer needed for service delivery and only used for accounting or tax purposes.
3.6 How do we protect your data?
We store your data securely and take all reasonable measures to protect it from loss, unauthorized access, misuse, or alteration.
Our partners and employees with access to your data are required to comply with data protection regulations. In some cases, we may need to forward your requests to affiliated companies. Even in such cases, your data will be treated confidentially.
On our website, we use SSL (Secure Socket Layer) technology with the highest encryption level supported by your browser.
3.7 What rights do you have?
a. Right to Information
You may request information about the data we store about you at any time. Please send your request, along with proof of identity, to welcome@filmcommission.swiss.
You also have the right to receive your data in a common file format if:
- You have given consent for the processing; or
- You have disclosed the data in connection with a contract.
b. Deletion and Correction
You can request the deletion or correction of your data at any time. Requests may be denied if legal obligations require longer retention or an exception applies.
c. Legal Remedies
If you are affected by personal data processing, you have the right to pursue legal action or file a complaint with the supervisory authority. In Switzerland, the competent authority is the Federal Data Protection and Information Commissioner: EDÖB.
3.8 Changes to the Privacy Policy
We may update this privacy policy at any time. Changes will be published at Switzerland Film Commissions, but you will not be notified individually.
4. Individual Data Processing Activities
4.1 Providing the Website and Creating Log Files
What information do we collect, and how do we use it?
When you visit https://switzerlandfilmcommissions.ch, certain data is automatically stored on our servers or the servers of services and products we use and/or have installed. This is done for system administration, statistical, security, or tracking purposes. The data includes:
- The name of your internet service provider;
- Your IP address (if applicable);
- The version of your browser software;
- The operating system of the device accessing the URL;
- The date and time of access;
- The website from which you accessed the URL;
- The search terms used to find the URL.
Why are we allowed to process this data?
This data cannot be associated with any specific person, and there is no combination of this data with other data sources. The storage of log files is necessary to ensure the functionality of the website and the security of our IT systems. This constitutes our legitimate interest.
How can you prevent data collection?
The data is only stored as long as necessary to fulfill the purpose of its collection. Therefore, the data is deleted after the end of each session. The storage of log files is essential for the operation of the website, and you cannot object to it.
4.2 Google My Business
We use Google My Business features on our website, a service provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; «Google»). Google My Business enables companies to manage their presence on Google, including Google Search and Google Maps, and to interact with customers.
When you visit our website or interact with our Google My Business entry, such as by leaving reviews or asking questions, data—including your IP address and the content of your interactions—is transmitted to Google and stored on Google’s servers. These servers may be located in the USA or other countries.
Google uses this information to provide the Google My Business services, facilitate user interactions with businesses, and provide us with reports and analyses about the interactions and performance of our business entry.
4.3 Adobe Fonts
Adobe Fonts is a service provided by Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA. Adobe Fonts is an online service that allows users to embed high-quality fonts into their websites.
We use Adobe Fonts to integrate specific fonts into our website. This ensures a consistent and visually appealing design that improves the user experience.
To provide the fonts, Adobe Fonts may use cookies or other tracking technologies to collect information such as the visitor’s IP address, browser type and version, and other details about the visit to the website.
4.4 Google Maps
We use Google Maps on our website, a map service provided by Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; «Google»). Google Maps allows us to embed interactive maps directly into the website and provides users with a convenient way to search for locations or plan routes.
When visiting the website, Google receives information that you accessed the corresponding subpage of our site. Additional data, particularly your IP address, is transmitted to Google and stored on Google’s servers. These servers may be located in the USA or other countries. This occurs regardless of whether Google provides a user account through which you are logged in or whether no user account exists.
Google stores your data as usage profiles and uses it for purposes such as advertising, market research, and/or tailoring its website to user needs. Such analysis occurs (even for users not logged in) to provide targeted advertising.
You have the right to object to the creation of these user profiles, but you must contact Google to exercise this right.
4.5 Vimeo
Vimeo is a service provided by Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA. Vimeo is a platform that allows users to upload, share, and view videos. It also offers various tools for video producers to monetize their content and interact with their audience.
We use Vimeo to embed videos on our website and provide visitors with high-quality visual content. This may include product presentations, tutorials, or other content relevant to our users. Embedding Vimeo videos allows visitors to watch them directly on our website without being redirected to the Vimeo platform.
When you access a page on our website containing a Vimeo video, your browser establishes a direct connection to Vimeo’s servers. Certain information, including the user’s IP address, is transmitted to Vimeo. Vimeo also uses cookies and similar technologies to collect information about the use of the service and improve the user experience.
4.6 YouTube
Our website includes videos from YouTube, a platform of Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; «Google»). When viewing the videos or clicking the play button, data—including your IP address and information about your browser—is transmitted to Google’s servers and stored there. This data is used to provide the video, monitor performance, and improve the user experience.
If you are logged into your YouTube account, you allow YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
4.7 WordPress
Our website is based on the WordPress platform, a content management system developed by Automattic Inc., 60 29th Street #343, San Francisco, CA 94110, USA. WordPress allows us to create, manage, and publish content.
When using our WordPress-based website, various data—including your IP address, date and time of access, and information about your browser—is collected and stored. This data is primarily used for administrative purposes and to ensure the smooth operation of the website.
Some WordPress features, such as comments or contact forms, may collect additional personal data if you use them.